Privacy Policy

1.1 Personal Information

We collect information that you provide directly to us, including:

• School information (name, address, contact details)
• Student information (names, birth dates, academic records)
• Staff information (names, qualifications, contact details)
• Parent/guardian contact information
• Payment and billing information
• Communication preferences

1.2 Usage Information

We automatically collect certain information about your use of our services:

• Log information (IP address, browser type, access times)
• Device information
• Usage patterns and preferences
• System performance data

We use the information we collect to:

• Provide, maintain, and improve our services
• Process transactions and send related information
• Send technical notices, updates, and support messages
• Respond to your comments and questions
• Monitor and analyze usage patterns
• Detect, prevent, and address technical issues
• Comply with legal obligations

We do not sell, trade, or rent your personal information to third parties. We may share information:

• With your explicit consent
• With service providers who assist in operating our services
• To comply with applicable legal obligations
• To protect rights, property, or safety of BEESKUL or its users
• In connection with a business merger or acquisition

We implement appropriate technical and organisational measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Regular security assessments and penetration testing
• Strict access controls and multi-factor authentication
• Secure automated data backup procedures
• Staff training on data protection and incident response

We retain personal information for as long as necessary to:

• Provide our contracted services
• Comply with legal and regulatory obligations
• Resolve disputes and enforce agreements

Academic records are retained in accordance with applicable educational regulations and your school's data retention policy. Upon termination of service, we can provide a full data export before deletion.

Depending on your location, you may have rights including:

• Access — Request a copy of your personal information
• Correction — Request correction of inaccurate information
• Deletion — Request deletion of your personal information
• Restriction — Restrict how we process your data
• Portability — Receive your data in a portable format
• Objection — Object to certain types of processing

To exercise any of these rights, contact us at [email protected]

Our services are designed for educational institutions managing students of all ages. We require schools to obtain verifiable parental consent before collecting personal information from students under the age of digital consent in their jurisdiction. Schools bear responsibility for ensuring appropriate consents are obtained.

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards — such as standard contractual clauses — are in place for all international transfers to maintain the same level of protection regardless of location.

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the revised policy on our website with an updated "Last Updated" date, and by sending a notification to your registered email address for significant changes.

If you have questions, concerns or requests regarding this Privacy Policy, please reach out: